Templates & Worksheets

Infrastructure Audit Template

For each system/tool/workflow, ask:

System: _________________________________

1. Does this make me more alive?
   □ Yes - creates space for spontaneity
   □ No - demands constant attention
   □ Unsure

2. When did I last use this without thinking about it?
   Last time: _________________________________
   □ Within a week (good)
   □ Within a month (okay)
   □ Can't remember (warning sign)

3. What would I lose if this disappeared tomorrow?
   Specific loss: _________________________________
   □ Actual need
   □ Imagined need
   □ Anxiety, not loss

Decision:
□ Keep (passes all three)
□ Simplify (serves purpose but too complex)
□ Delete (fails tests)
            

Weekly Time Tracking

Week of: _________________________________

Time spent on INFRASTRUCTURE:
  Organizing: _______ hours
  Maintaining: _______ hours
  Optimizing: _______ hours
  Total: _______ hours

Time spent on ACTUAL WORK:
  Creating: _______ hours
  Shipping: _______ hours
  Doing: _______ hours
  Total: _______ hours

Ratio: _______ infrastructure : _______ work

Goal: Infrastructure should be < 20% of total time
            

Energy Map

For each system, mark energy drain:

GREEN (disappears, no drain):
- _________________________________
- _________________________________
- _________________________________

YELLOW (occasional attention, some drain):
- _________________________________
- _________________________________
- _________________________________

RED (constantly on mind, significant drain):
- _________________________________
- _________________________________
- _________________________________

Action: Delete red, simplify yellow, keep green
            

30-Day Test Tracker

System to test: _________________________________
Start date: _________________________________
End date: _________________________________

Week 1: Did I miss it? □ Yes □ No
  If yes, what specifically? _________________________________

Week 2: Did I miss it? □ Yes □ No
  If yes, what specifically? _________________________________

Week 3: Did I miss it? □ Yes □ No
  If yes, what specifically? _________________________________

Week 4: Did I miss it? □ Yes □ No
  If yes, what specifically? _________________________________

Final Decision:
□ Delete permanently (didn't miss it)
□ Keep simplified version (missed specific part)
□ Restore (genuinely needed)
            

System Simplification Template

System: _________________________________

Current state (what it does now):
_________________________________
_________________________________

Actual purpose (one sentence):
_________________________________

Simplest version that serves purpose:
_________________________________
_________________________________

What to delete:
- _________________________________
- _________________________________
- _________________________________

What to keep:
- _________________________________
- _________________________________

Implementation: _________________________________
            

Your Infrastructure Blueprint

My actual constraints:
- _________________________________
- _________________________________
- _________________________________

What "invisible" means for my work:
_________________________________

My values (rank importance):
□ Ownership
□ Simplicity
□ Reliability
□ Cost
□ Features

Tools that match my values:
1. _________________________________ (for: _________)
2. _________________________________ (for: _________)
3. _________________________________ (for: _________)

What I will NOT add:
- _________________________________
- _________________________________
            

15-Minute Weekly Review

Week of: _________________________________

MINUTES 1-5: What happened this week
What I shipped:
- _________________________________
- _________________________________

What moved forward:
- _________________________________
- _________________________________

What got stuck:
- _________________________________

MINUTES 6-10: What's next
Active projects (3-5 max):
1. _________________________________ → Next action: _________
2. _________________________________ → Next action: _________
3. _________________________________ → Next action: _________

This week's priorities:
- _________________________________
- _________________________________

MINUTES 11-15: System check
Systems that broke/frustrated me:
- _________________________________

Systems that disappeared (good):
- _________________________________

Actions needed:
□ Delete: _________________________________
□ Simplify: _________________________________
□ Nothing (systems working fine)
            

30-Minute Monthly Reset

Month: _________________________________

What stopped working?
- _________________________________
- _________________________________

What's getting in the way?
- _________________________________
- _________________________________

What can I delete now that I couldn't delete last month?
- _________________________________
- _________________________________

Systems to delete this month:
1. _________________________________
2. _________________________________

Systems to simplify:
1. _________________________________
2. _________________________________

Permission granted to delete what I built last month.
            

The New Tool Test

Tool/System: _________________________________

1. What specific problem does this solve?
   Problem: _________________________________
   □ Actual problem I have now
   □ Theoretical problem (warning sign)

2. What does this replace?
   Replaces: _________________________________
   □ Something specific
   □ Nothing (I'm adding, not replacing - warning sign)

3. Can I trial with no commitment?
   □ Yes - minimal setup required
   □ No - requires significant setup/migration (warning sign)

4. What's the exit strategy?
   Export format: _________________________________
   Migration difficulty: □ Easy □ Medium □ Hard

Decision:
□ Adopt (passes all four tests)
□ Decline (keep what I have)
□ Test for 30 days and re-evaluate
            

Yearly Infrastructure Reset

Year: _________________________________

Complete inventory of current infrastructure:
1. _________________________________
2. _________________________________
3. _________________________________
4. _________________________________
5. _________________________________
(continue numbering all systems)

Systems to delete (target: 30% of total):
- _________________________________
- _________________________________
- _________________________________

Systems to keep:
- _________________________________
- _________________________________
- _________________________________

What I learned this year:
_________________________________
_________________________________

Commitments for next year:
□ Maintain simplicity
□ Resist complexity creep
□ Delete more than I add
□ Trust myself more than my systems
            

Ongoing Practice Template

My daily practice:
- _________________________________
- _________________________________

My weekly practice:
- 15-minute review every: _________________________________

My monthly practice:
- 30-minute reset on: _________________________________

My annual practice:
- Full audit in: _________________________________

Reminders:
• Infrastructure exists to enable wandering
• The best infrastructure disappears
• I don't need as much as I think
• Simplicity requires trust
• I am free